At conference, all delegations will receive 10-15 minutes to present their ideas and recommendations. Breakout sessions will provide the opportunity to debate further on final resolutions. By conference end, final resolutions will be crafted into an official document to be presented to state leaders in Tallahassee.
Oral and Visual presentation is key to the communication of complex ideas. The product of hours of discussion, research, analysis and writing relies on a clear and organized presentation. Here are a few tips for effective presentations:
1) Create an Outline
Outlining your thoughts and arguments will help you keep on point. Start with the big idea, break it down, then rebuild to the greater picture once more.
2) Take breaks and share your work
Walking away from a project and returning clear headed can help you imagine what its like for your listeners who have never heard your ideas before. Talking to others or doing trial runs can also help with getting the language and pace right.
3) Be Picky with your words
A power point presentation should be quick, easy to read and basic. A slide should take no more than 3-4 seconds to read and words should be small for faster understanding. Display only basic words and phrases, and save the big, fancy words for your oral dialogue. Your audience will be both impressed and grateful.
3) Know your stuff
A 10 minute presentation can be filled with the information in a 10 page paper. While you don't have to write out every detail and idea in essay form, it is important to be familiar with every aspect of your work. Be prepared to answer questions with data not displayed or to ask deeper questions to your audience for collaborative thinking.
4) Create handouts
If you really have so much information you can't possibly present your idea without sharing every graph, every image, every quote--create a brochure or handout. Keep text to a minimum or you will lose valuable connections with your listeners. Extra white space is good as your audience members can take notes right alongside yours.
5) Relax and Remember to Listen!
Its easy to get blow away in the furry of the moment, but remember half of presenting an idea is receiving the feedback. Build in moments for collaborative dialogue with your audience. An actively engaged listener will have more fun and will be more likely to offer rich commentary.
Attached you will find an example of a previous delegation's presentation. While it only an example, NOT A TEMPLATE, it is formatted well and provides a solid outline for effective communication.
- The first file is the PRESENTATION TEMPLATE. Please use this as the shell for your work.
- The second file is an example of a past presentation by UNF. Please review this file for an idea of the verbiage, data and image use and general flow of the presentation.